If you’ve ever stared at Form 941VI and weren’t sure what goes where, you’re not alone. The 941VI is the Employer’s Quarterly Tax Return for the Virgin Islands. It tells the Bureau of Internal Revenue how much payroll tax you collected and deposited each quarter. Get it right and you’re compliant. Get it wrong and you’re getting notices.
Here’s a plain-English walkthrough of every section, plus the mistakes BIR flags most often.
What Is Form 941VI?
Form 941VI is the USVI version of the federal Form 941. You file it quarterly for periods ending March 31, June 30, September 30, and December 31. It’s due the last day of the month following each quarter: April 30, July 31, October 31, and January 31.
Every USVI employer who pays wages subject to income tax withholding or owes Social Security and Medicare taxes has to file it. That includes businesses, nonprofits, and government contractors.
Line-by-Line Breakdown
Part 1: The Quarter’s Numbers
Line 1 — Number of employees who received wages: Count employees who received wages during the pay period that includes March 12 (Q1), June 12 (Q2), September 12 (Q3), or December 12 (Q4). It’s a snapshot, not a total headcount. Don’t include sole proprietors, partners, or household employees.
Line 2 — Total wages, tips, and other compensation: Gross total of all wages paid during the quarter before any deductions. This includes salaries, hourly wages, bonuses, commissions, and reported tips. This number feeds your W-2s at year-end, so accuracy here matters.
Line 3 — Virgin Islands income tax withheld: The total USVI income tax you withheld from employee paychecks during the quarter. It should match the sum of the VI Tax Withheld column in your payroll records. If Line 3 doesn’t reconcile with your 501VI deposits, expect a notice. This is one of the top mismatch points BIR flags.
Line 5 — Taxable Social Security and Medicare wages: Broken into subsections for Social Security wages (5a), Social Security tips (5b), Medicare wages (5c), and additional Medicare tax on wages over $200,000 (5d). Multiply each by the applicable rate and enter the tax amounts in the right column. Forgetting to apply both the employee and employer share on lines 5a–5c is a very common error.
Line 6 — Total taxes before adjustments: Add Lines 3 and 5. This is your gross tax liability before any credits.
Lines 7–9 — Adjustments: These handle fractional cents, sick pay, and tips or group-term life corrections. Most small businesses enter zero here. If you have third-party sick pay, make sure you have a statement from the payer before filing.
Line 10 — Total taxes after adjustments: Lines 6 plus or minus Lines 7–9. This is the most common error line on 941VI filings. BIR cross-checks it against your 501VI deposit records. A mismatch here, even a small one, generates a balance-due notice or penalty.
Line 11 — Qualified small business payroll tax credit: If you claimed this on Form 8974, enter it here. Most small USVI businesses won’t use this line.
Line 12 — Total taxes after adjustments and credits: Line 10 minus Line 11. This is what you owe or overpaid for the quarter.
Line 13 — Total deposits for this quarter: Enter the total of all 501VI deposits made during the quarter. If Line 13 equals Line 12, you’re balanced. Less means a balance due. More means an overpayment you can apply forward or request back.
Part 2: Your Deposit Schedule
This section identifies whether you’re a monthly or semi-weekly depositor, based on your tax liability in the lookback period.
- Monthly depositors (under $50,000 in the lookback period) complete the monthly summary boxes.
- Semi-weekly depositors (over $50,000) must attach Schedule B showing a day-by-day tax liability breakdown. Skipping Schedule B when you’re required to attach it is one of the most avoidable filing mistakes out there.
The 5 Most Common 941VI Mistakes
- Wage/withholding mismatches (Line 2 vs. Line 3): BIR compares reported wages against withheld tax. If your effective withholding rate looks off, expect a review.
- Math errors on Line 10: Incorrectly totaling Lines 6–9 is the most commonly flagged arithmetic issue. Always recalculate before filing.
- Deposit totals that don’t match: Line 13 must closely match Line 12. Even small rounding discrepancies can trigger a notice.
- Missing Schedule B for semi-weekly depositors: If your quarterly liability exceeds $50,000, Schedule B is required. File without it and you’ll get a notice.
- Wrong employee count on Line 1: This is a snapshot, not a total headcount for the quarter. Using total payroll runs instead of the mid-month count inflates the number.
941VI Filing Deadlines
| Quarter | Period Covered | Due Date |
|---|---|---|
| Q1 | January 1 – March 31 | April 30 |
| Q2 | April 1 – June 30 | July 31 |
| Q3 | July 1 – September 30 | October 31 |
| Q4 | October 1 – December 31 | January 31 |
If the due date falls on a weekend or federal holiday, the deadline shifts to the next business day.
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For deposit deadlines that go with your 941VI filings, see the 501VI deposit guide and the 2026 USVI Payroll Compliance Calendar.